Duplicate Contacts

The Duplicate Contacts report shows the duplicated number of participants recorded in Program Activities, for given filter criteria. This means that totals are based on the number of interactions with participants, rather than the number of unique participants. The following article outlines how to access the report, change report filters, view report sections, and how to save the report. This article also notes how report data is calculated.
Note: All data shown is example data, and not to be referenced as real data.
  1. From the PEARS homepage, hover the cursor over the Analyze menu and click Duplicate Contacts.
    Select Duplicate Contacts
  2. The Duplicate Contacts report displays:

Change Report Filters

  1. By default, the Duplicate Contacts report is filtered to show data from records that you have created during the current reporting year. Both complete and incomplete records are included. Click the Filter button to change the default filters.
    Filter Button
  2. Filter options display. Change the filter criteria as needed to display the desired set of data.
    Filter Options
  3. Click Apply to confirm the selected filters. Each section now shows data based on the applied filters.
    Apply Filters
  4. The applied filters are listed under the title of the Duplicate Contacts report. For example, the Reporting Year, Curriculum, and Date range filters are displayed here:
    Duplicate Contacts Filters

View Report Sections

The Duplicate Contacts report includes a chart for each demographic category. Scroll down the page to see each section.
  1. Total
    The total number of duplicated participants is listed at the top of the page. Demographics are reported for Program Activities that correspond to the selected filter criteria.
    Duplicate Contacts Total
  2. Gender
    The total duplicated gender of participants is reported for Program Activities that correspond to the selected filter criteria.
  3. Age
    The total duplicated age of participants is reported for Program Activities that correspond to the selected filter criteria.
    SNAP-Ed:

    Extension:

  4. Ethnicity
    The total duplicated ethnicity of participants is reported for Program Activities that correspond to the selected filter criteria.
    Duplicate Contacts Ethnicity
  5. Race
    The total duplicated race of participants is reported for Program Activities that correspond to the selected filter criteria.

    SNAP-Ed:
    Duplicate Contacts Race (SNAP-Ed)
    Extension:
    Duplicate Contacts Race (Extension)

Save Report Charts

To print or save this report, please reference the following article: Save or Print a Record as a PDF.