EARS Report

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PEARS can automatically generate the Education and Administrative Reporting System (EARS) form tables. SNAP-Ed administrators must submit these tables annually to FNS.

Run the EARS Report

  1. From the PEARS homepage, hover the cursor over the Analyze menu and click EARS Data.
    Analyze, EARS Data
    The EARS Data page displays:
    EARS Data Page
  2.  First, select a reporting period. By default, the current reporting period is selected. To generate the EARS report for a past reporting period, select a different option from the drop-down list.
    EARS Reporting Period
  3. Select a unit. To generate the EARS report for the entire organization, select the state-level unit. The state-level unit is the first option in the drop-down list.
    EARS Units
  4. Optionally, generate the EARS report only for activities reported by a specific person. Start typing a user’s name in the reported by field, then select the correct name from the drop-down list.
    EARS Reported By
  5. Select the method PEARS should use to calculate reach in the item 5 table, column F.
    EARS Method
    By default, the Estimate unique reach method is selected.
    This method follows the algorithm outlined at the bottom of the page to approximate unique reach. This was added as a new option in Fall 2018.

    Alternatively, select the Duplicated reach method:
    This method sums reach across all reported Program Activities, PSE Site Activities, Indirect Activities, and Social Marketing Campaigns. This was the default behavior of the EARS report until Fall 2018.
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  7. Optionally, click the checkbox to include records that have not been marked as complete. This option should be used for reference only, not official reporting.
    EARS Include Incomplete
  8. Optionally, specify a start date and/or end date to further filter data. Dates must fall within the reporting period range. Leave these fields blank if
    generating EARS for an entire fiscal year.
    EARS Start and End Date

    Calendar

  9. Click Run Report.
    Run Report Button
  10. The EARS Report displays in a new browser tab or window. This report may take up to a few minutes to generate, depending on the amount of data entered for the specified filters:

Unique Reach Algorithm

Starting in Fall 2018, the option to Estimate unique reach for item 5, column F can be selected. The algorithm used to estimate unique reach works as follows:
For each intervention:
    1. For each unique site within this intervention:
      • PEARS compares the reach of each PSE Site Activity and the sum of the reach of all Program Activities.
      • If the PSE Site Activity with the largest reach at this site has a reach greater than the sum of all Program Activities at this site, then count only the reach of that PSE Site Activity. Otherwise, sum and count the reach of all Program Activities at this site.
    2. Go to the next site and keep a running total of reach.
    3. Sum and add the reach of all social marketing campaigns coded to this intervention.
    4. Sum and add all the newly reached amounts for indirect activities coded to this intervention.
    5. For each intervention, the total reach appears in column F of the item 5 row.

State Level Reports

Administrators can run the EARS report at the state level. Running EARS at the state level allows you to view data from multiple Implementing Agencies in the same report. If you have access to the state level organization in PEARS, follow the steps below to run EARS at the state level.
  1. Hover over your username and select Switch Organization.
    Switch Organization
  2. Select the state level organization. This organization is named after your state.
    Select State Level Organization
  3. Once within the state level organization, run the EARS report as usual.
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