Create a Program Activity

  1. From the PEARS homepage, hover the cursor over the Track menu and click Program Activities:
    Track, Program Activities
  2. The Program Activity list displays. Click Add:Program Activity List
     The General Information page displays.
    Program Activity General Information
  3. First, choose a name for the Program Activity. Each organization may suggest naming conventions.
    Program Activity Name
  4. If applicable, in the Program Areas field, select the program areas associated with the Program Activity. Select multiple program areas or a single program area.
    Program Areas
  5. Optionally, select a program group. Options listed change, based on the program area(s) selected.
    Program group
  6. In the Action Plans field, select the Action Plans associated with the Program Activity. Select multiple action plans or a single action plan. The option “Not linked to an Action Plan” is also available, if needed.
    Program Activity Action Plans Field
  7. Select the primary site where the program is located. After searching for a site, if the site is not shown in the list, click Add Site to enter the site information manually.
  8. From the drop-down list, select the Unit where the Program Activity was delivered.
    Select Unit
  9. Next, select the Method used to deliver this program.
    Delivery Method
  10. In the Volunteers field, record the number of volunteers involved and the total hours worked by all volunteers.
  11. In the Sessions section, record information related to each session, including: Start Date, Start Time, Session Length, # Participants. Also, click the toggle to indicate if you used Interactive Multimedia. If Using IM is selected, the toggle will turn green. If needed, click the plus icon to add sessions. Click the minus icon to remove sessions.
  12. Optionally, in the Comments field, add any helpful information not captured in the previous fields.
    Add Comments
  13. In the File Attachments field, upload related files as needed.
    To upload files, click Select to choose files from the computer’s file explorer. Alternatively, drag and drop files into the gray area.
    You may upload many different types of files, including: Word documents, PDFs, Excel workbooks, jpg, png, and others.
    File Attachments
  14. Click Save and Continue to save the page and move to the next section or click Save to save progress and view the record details.
    Save and Continue or Save