- From the PEARS homepage, hover the cursor over the Track menu and click Program Activities:
- The Program Activity list displays. Click Add:
The General Information page displays.
- First, choose a name for the Program Activity. Each organization may suggest naming conventions.
- If applicable, in the Program Areas field, select the program areas associated with the Program Activity. Select multiple program areas or a single program area.
- Optionally, select a program group. Options listed change, based on the program area(s) selected.
- In the Action Plans field, select the Action Plans associated with the Program Activity. Select multiple action plans or a single action plan. The option “Not linked to an Action Plan” is also available, if needed.
- Select the primary site where the program is located. After searching for a site, if the site is not shown in the list, click Add Site to enter the site information manually.
- From the drop-down list, select the Unit where the Program Activity was delivered.
- Next, select the Method used to deliver this program.
- In the Volunteers field, record the number of volunteers involved and the total hours worked by all volunteers.
- In the Sessions section, record information related to each session, including: Start Date, Start Time, Session Length, # Participants. Also, click the toggle to indicate if you used Interactive Multimedia. If Using IM is selected, the toggle will turn green. If needed, click the plus icon to add sessions. Click the minus icon to remove sessions.
- Optionally, in the Comments field, add any helpful information not captured in the previous fields.
- In the File Attachments field, upload related files as needed.
To upload files, click Select to choose files from the computer’s file explorer. Alternatively, drag and drop files into the gray area.
You may upload many different types of files, including: Word documents, PDFs, Excel workbooks, jpg, png, and others.
- Click Save and Continue to save the page and move to the next section or click Save to save progress and view the record details.
✓ TIP:
By default, your Program Activity list shows records that you have created in the current reporting year. Click the Filter button to filter for other records.
✓ TIP:
The red asterisk * next to the heading of a field indicates that the field is required. You will not be able to save until you have added input into that field.
GLOSSARY:
A program group describes a target audience or specific subject.
NOTE:
The Program Group field is currently only available within Kansas State University and will not appear for all users.
✓ TIP:
The Action plans field will only display for Extension organizations.
✓ TIP:
You can search for sites by the site name, with any part of the address (street name, zip code, etc.), or by the PEARS Id number associated with the site.
GLOSSARY:
Face-to-face refers to programming that is delivered in person, where the educator is in the same physical location as the participants. Webinar / online refers to programming that is delivered via an online platform, such as Zoom. Please defer to guidance provided by your administrators, as needed.
EXAMPLE:
If 5 volunteers worked for 2 hours each at 3 sessions, record 30 total hours.
Total hours =
(# volunteers x # sessions x # hours per session)
Total hours =
(# volunteers x # sessions x # hours per session)
✓ TIP:
Record multiple sessions if you deliver a series of lessons to the same audience (ex. the same elementary school class.)
Record a new Program Activity for each unique audience (ex. different elementary school classes.)
Record a new Program Activity for each unique audience (ex. different elementary school classes.)
GLOSSARY:
Interactive Multimedia integrates text, audio, graphics, still images, and moving pictures into a computer-controlled, multimedia product that provides an individualized educational experience based on a participant's input. Examples include: a CD-ROM with games for kids or an online class with interactive components. A PowerPoint or video would count as interactive media if it provides a way to respond to a participant’s input through a feature that is used within the presentation. For instance, if a slide asks for a participant to respond to a question, and the following content is presented in a way that is customized to the response, this is an interactive PowerPoint presentation. If you want to know if your specific technology counts as interactive multimedia, please consult with your Regional Coordinator.
EXAMPLE:
You may want to upload a recipe file, attendance sheet, worksheet, or picture from the program.