The COVID-19 Impact field was created in April 2020 to help organizations track the impact of the novel coronavirus on planning programs and delivering activities. This field is optional and can be added or removed as needed. The following article outlines how to add the COVID-19 field for data entry, defines the drop-down options listed in the COVID-19 field, and describes how to view the data collected. To jump to a specific section, click on one of the following links.
Add the COVID-19 Field
The COVID-19 Impact field does not automatically display in PEARS. Each organization can opt-in at any time to use this optional field.
Once added for an organization, the COVID-19 Impact field appears in the following modules and exports:
- Action Plans
- Program Activities
- Success Stories
- Indirect Activities
- Partnerships
- Coalitions
- PSE Site Activities
- Social Marketing Campaigns
Use the COVID-19 Field
The COVID-19 Impact field includes six options to select from a drop-down list:
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None (——-) No selection specified. COVID-19 did not impact this activity, plan, partnership, etc.
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New due to COVID-19 This is a new activity, plan, partnership, etc. developed in response to COVID-19 that was otherwise unplanned.
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Postponed due to COVID-19 This activity, plan, partnership, etc. was postponed to a later date due to COVID-19, however it has not been cancelled.
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Modified due to COVID-19 This activity, plan, partnership, etc. was modified or approached differently due to COVID-19. For example, a Program Activity that was originally planned as in-person was moved to an online delivery method.
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Cancelled / not completed due to COVID-19 This activity, plan, partnership, etc. was cancelled entirely or before completion. Please consult your Organization Administrator for guidance on when to delete records vs. marking them as Cancelled / not completed.
- No Impact due to COVID-19 COVID-19 did not impact this activity, plan, partnership, etc.
View COVID-19 Data
The COVID-19 Impact field appears on the record details page, when editing records, and in exports.
- Record details
After selecting a record from the list, the details appear. The COVID-19 Impact field appears directly below the Unit field.
- Edit a record
The COVID-19 Impact field appears directly below the Unit field when editing a record.
- Exports
Covid-19 Impact data appears directly after the Unit data in exports.
Filter for COVID-19 Impacts
The COVID-19 Impacts filter is available under both the Track menu and Analyze menu for all applicable modules:
- Action Plans
- Program Activities
- Success Stories
- Indirect Activities
- Partnerships
- Coalitions
- PSE Site Activities
- Social Marketing Campaigns
- Click the Filter button to select filters:
- Select an option under the COVID-19 Impacts filter to find records listing a certain impact (new due to COVID-19, postponed due to COVID-19, etc.) After selecting the desired filter option, click the Apply button.
- Records that include the filter criteria are listed, and selected filters appear at the top of the list.
✓ TIP:
Organization Administrators can enable the COVID-19 field via the Organization Settings page. For more details on how to enable this field to begin tracking COVID-19 impacts, please see the article Manage Organization Settings.
✓ TIP:
If the COVID-19 field is added, Organization Administrators can disable the COVID-19 Impact field at any time. Once disabled, all COVID-19 data that is already recorded will remain in PEARS. The COVID-19 field will no longer appear in new records or new record copies.
NOTE:
By default, the field is set to "none" (-----). Select other options from the drop-down list, as needed.
✓ TIP:
For each record, you may only select one option at a time.
✓ TIP:
Organization Administrators are listed in the PEARS Directory. Please consult your Organization Administrator with any specific questions on how to use this field. Please defer to any organizational guidelines as you enter data.