> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/plan/surveys/survey-permissions.md).

# Set Permissions for a Survey

The Permissions page allows you to control who can access and use your survey. You can share surveys with individual users, extension units, or entire organizations.

{% hint style="warning" %}
**NOTE:** Sharing settings do not take effect until the survey is marked as **Active**. Draft surveys are only accessible to the survey creator.
{% endhint %}

## Navigate to Survey Permissions

After completing the Questions step, PEARS directs you to the Permissions page. You can also access it from the survey detail page by clicking **Permissions** in the progress panel.

{% stepper %}
{% step %}

#### Indicate Whether to Share

In the **Do you want to share this survey with others?** field, select **Yes** or **No**.

If you select **No**, only you and your collaborators will be able to use the survey.
{% endstep %}

{% step %}

#### Add Individual Permissions

If you chose to share (but not make public), click **Add Shares** to grant access to specific users, units, or organizations.

For each permission, select:

* **Scope** — Choose whether to share with an individual user, an extension unit, or an organization.
* **Entity** — Select the specific user, unit, or organization.
* **Allow to copy** — Choose **Yes** or **No** to allow the entity to create their own copy of the survey.
* **Allow to view all data** — Choose **Yes** or **No** to allow the entity to view all response data.

Click **Save** to add the permission.
{% endstep %}

{% step %}

#### Review Permissions

The permissions table shows all current shares with their access levels. You can **Edit** or **Delete** individual permissions.

![Screenshot: The Permissions page showing the permissions table with columns for Scope, Entity, Allow to Copy, Allow to View All Data, and Edit/Delete action buttons](/files/kNgXPijokYx1wf0j6DJi)
{% endstep %}

{% step %}

#### Save and Continue

Click **Save and Continue** to proceed to the [Mark as Active](/plan/surveys/mark-a-survey-as-active.md) page.
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
**CAUTION:** If you share a survey and it is already in use (attached to program activities), you cannot remove sharing. To restrict access, you must first remove the survey from all program activities.
{% endhint %}