> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/plan/professional-development/add-event-occurrences.md).

# Add Event Occurrences

Each event proposal requires at least one occurrence. An occurrence represents a specific scheduled instance of the event and includes details such as dates, location, and delivery methods. You can add multiple occurrences if the event takes place more than once.

{% hint style="info" %}
**TIP:** The red asterisk **\*** next to the heading of a field indicates that the field is required.
{% endhint %}

## Add an Occurrence

{% stepper %}
{% step %}

#### Navigate to the Occurrences Section

From the event proposal, navigate to the occurrences section. At least one occurrence must be added before the proposal can be submitted.
{% endstep %}

{% step %}

#### Set the Schedule Type

Select the scheduling option that applies to this occurrence:

* **Is TBA** — Check this box if the event does not have a confirmed date yet. The start and end date fields will not be required.
* **Is Ongoing** — Check this box if the event is a self-paced activity with no fixed schedule. The start and end date fields will not be required.

If neither box is checked, specific dates are required.
{% endstep %}

{% step %}

#### Enter Start and End Dates (if applicable)

If the occurrence is not marked as **TBA** or **Ongoing**, enter the **Start Date** and **End Date** for this occurrence. Both fields are required when a specific schedule is set.
{% endstep %}

{% step %}

#### Enter a Location

In the **Location** field, enter the location where this occurrence will take place.
{% endstep %}

{% step %}

#### Select Delivery Methods

In the **Delivery Methods** field, select one or more methods that describe how this occurrence will be delivered (e.g., in-person, virtual, hybrid).
{% endstep %}

{% step %}

#### Add Editors (optional)

In the **Editors** field, select other PEARS users who should have permission to edit this occurrence.
{% endstep %}

{% step %}

#### Select a Reporting Period

In the **Reporting Period** field, select the reporting period that this occurrence falls within.
{% endstep %}

{% step %}

#### Enter Other Information (optional)

In the **Other Information** field, enter any additional details about this occurrence. Use the rich text editor to format the content as needed.
{% endstep %}

{% step %}

#### Save the Occurrence

Click **Save** to add the occurrence. Repeat these steps to add additional occurrences as needed.

![Screenshot: The event occurrence form showing the Is TBA and Is Ongoing checkboxes, Start Date and End Date fields, Location text field, Delivery Methods multi-select, Editors field, Reporting Period dropdown, Other Information rich text editor, and the Save button](/files/Mx0EdnLWZ3lUkL0uLUaf)
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
**NOTE:** You cannot select both **Is TBA** and **Is Ongoing** for the same occurrence. Choose one or the other, or leave both unchecked to enter specific dates.
{% endhint %}

{% hint style="warning" %}
**NOTE:** At least one occurrence is required before the event proposal can be submitted for review.
{% endhint %}

{% hint style="warning" %}
**NOTE:** Occurrences in past reporting periods are read-only. All fields (date, location, delivery methods, description) are disabled, and the **Remove** button is not available. To make changes to an event, create a new occurrence in the current reporting period.
{% endhint %}