Learn how to reschedule a published community event in PEARS, including date changes, session updates, and registrant notifications.
If you need to move a published event to a new date, use the Reschedule Event option to update event dates, session times, and registration deadlines in one place, then notify registrants of the change.
TIP: Use Reschedule for an event that is still happening but at a new date or time. To cancel an event entirely, use the existing cancel workflow instead.
In the Reschedule modal, update any of the following:
Start Date & End Date -- The new event start and end dates.
Session dates -- Dates for each existing session. You can change dates for sessions that already exist, but you cannot add or remove sessions from this modal.
Registration type deadlines -- The cutoff date for each registration type.
Promo code expiration -- The end date for any active promo codes.
After adjusting the dates, a confirmation dialog summarizes:
The list of dates and details being changed.
The option to email all registrants about the change, along with the number of registrants who will be notified.
Check the email option if you want PEARS to send a notification to registrants, then click Confirm to apply the reschedule.
On the Community Events list view, use the Status filter to find events that have been rescheduled. Rescheduled events remain visible in their existing categories and are also flagged with a rescheduled status for tracking and follow-up.
Email Notifications -- See the full list of emails PEARS sends for community event registrations.
Event Sessions -- Manage sessions and session-specific dates.
Registration Types -- Configure registration type deadlines.
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