Reschedule an Event

Learn how to reschedule a published community event in PEARS, including date changes, session updates, and registrant notifications.

If you need to move a published event to a new date, use the Reschedule Event option to update event dates, session times, and registration deadlines in one place, then notify registrants of the change.

TIP: Use Reschedule for an event that is still happening but at a new date or time. To cancel an event entirely, use the existing cancel workflow instead.

Reschedule a Published Event

1

Open the Event

Navigate to the event you want to reschedule and open its detail view.

2

Click Reschedule Event

Click the More button on the event detail view and select Reschedule Event from the menu.

3

Adjust the Dates

In the Reschedule modal, update any of the following:

  • Start Date & End Date -- The new event start and end dates.

  • Session dates -- Dates for each existing session. You can change dates for sessions that already exist, but you cannot add or remove sessions from this modal.

  • Registration type deadlines -- The cutoff date for each registration type.

  • Promo code expiration -- The end date for any active promo codes.

4

Confirm the Changes

After adjusting the dates, a confirmation dialog summarizes:

  • The list of dates and details being changed.

  • The option to email all registrants about the change, along with the number of registrants who will be notified.

Check the email option if you want PEARS to send a notification to registrants, then click Confirm to apply the reschedule.

5

Registrants Are Notified (optional)

If you opted to email registrants, PEARS sends each one a notification informing them of the date change. The event itself is flagged as Rescheduled so the new status appears in the events list, filters, and exports.

Filter Rescheduled Events

On the Community Events list view, use the Status filter to find events that have been rescheduled. Rescheduled events remain visible in their existing categories and are also flagged with a rescheduled status for tracking and follow-up.

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