> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/plan/community-events/registration-and-payment-statuses.md).

# Registration and Payment Statuses

Every registration on a community event has both a **registration status** (who the registrant is and whether they are attending) and a **payment status** (where they are in the payment lifecycle). These statuses appear on the [Manage Registrations](/plan/community-events/manage-registrations.md) page and drive several downstream behaviors such as email eligibility, reporting, and refund options.

## Registration Statuses

Registration status reflects the registrant's role and attendance state for the event.

| Status           | Meaning                                                                                                     | How It's Set                                                                                                                                                                                                                                                               |
| ---------------- | ----------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Attendee**     | The registrant is registered and plans to attend.                                                           | Selected on the public registration form when the registrant chooses "I am registering as an attendee."                                                                                                                                                                    |
| **Non-Attendee** | The registrant submitted the registration on behalf of others but is not attending themselves.              | Set automatically when a registrant selects "I am registering on behalf of someone else" during registration.                                                                                                                                                              |
| **Attended**     | The registrant was present at the event.                                                                    | Set by an event manager via the **Mark Attended** bulk action or the **Attended** checkbox on the registration detail view. See [Manage Registrations](/plan/community-events/manage-registrations.md).                                                                    |
| **Cancelled**    | The registration has been cancelled and is no longer active.                                                | Set when a registration is cancelled. Cancelled registrations cannot be edited or updated.                                                                                                                                                                                 |
| **Waitlisted**   | The person signed up after the registration type reached its cap. They are not registered and hold no seat. | Set when someone joins the waitlist from the public event page, or when an event manager adds them from **Manage Registrations**. Available only on registration types with **Enable waitlist** checked. See [Event Waitlists](/plan/community-events/event-waitlists.md). |

{% hint style="info" %}
**TIP:** Non-Attendee registrations do not receive event reminder emails and are excluded from attendance totals. They still appear in the registrations list and in the CRM when [Add Event Registrants to CRM](/plan/community-events/add-registrants-to-crm.md) is enabled.
{% endhint %}

{% hint style="warning" %}
**NOTE:** Waitlisted entries do not count toward a registration type's capacity. A waitlisted person becomes a regular registration only when they complete a registration — through a [registration invite](/plan/community-events/event-waitlists.md#invite-a-waitlisted-person-to-register) or when an event manager fills it out for them.
{% endhint %}

## Payment Statuses

Payment status reflects where a registration sits in the billing and invoicing lifecycle. Payment statuses only apply when the event has fees configured in [Event Payment](/plan/community-events/event-payment.md).

| Status        | Meaning                                                      | How It's Set                                                                                                                                                                                      |
| ------------- | ------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Unpaid**    | A balance is owed for this registration.                     | Default status when a registrant completes a paid registration but has not yet paid (for example, selecting "Pay by Check").                                                                      |
| **Paid**      | The registration has been paid in full.                      | Set automatically when an online payment is processed, or manually when an event manager clicks **Mark Paid** on the [Manage Registrations](/plan/community-events/manage-registrations.md) page. |
| **Refunded**  | A refund has been issued for the registration.               | Set when a user with the **Refund** event permission processes a refund. Refunds appear as separate negative-total rows in the [Payment Details export](/plan/community-events/export.md).        |
| **No Charge** | The registration is complimentary and has no associated fee. | Set automatically for registration types with a $0 fee, for Non-Attendees on paid events, and for registrations fully covered by a 100% discount or promo code.                                   |

{% hint style="warning" %}
**NOTE:** Registrations with invoice history — including refunded or partially paid registrations — cannot be deleted, which protects historical payment records. Cancel the registration instead.
{% endhint %}

## Statuses in Exports and Reporting

Both registration and payment statuses are included in event exports:

* **Registration export** — Includes each registrant's registration status, payment status, and attendance state.
* **Payment Details export** — Lists one row per transaction with a **Transaction Type** of "Payment" or "Refund." See [Export](/plan/community-events/export.md) for details.

## Related Documentation

* [Manage Registrations](/plan/community-events/manage-registrations.md) — Update attendance and payment statuses in bulk or individually.
* [Email Notifications](/plan/community-events/email-notifications.md) — Understand how statuses affect which emails are sent.
* [Event Payment](/plan/community-events/event-payment.md) — Configure fees, discounts, and payment methods.
* [Registration Types](/plan/community-events/registration-types.md) — Define the registration options available to the public.