Publish an Event

Learn how to preview and publish a community event in PEARS to make it visible to registrants.

Before making your event visible to registrants, PEARS allows you to preview the event listing and verify that all details are correct. Once published, the event appears in public event listings and is open for registration.

1

Navigate to the Preview Tab

After completing all previous sections of the event workflow, PEARS takes you to the Preview page. You can also access it by opening an existing event and clicking the Preview tab in the progress panel.

2

Review the Event Listing

The Preview page displays the event as it will appear to registrants. Review the following details:

• Event name and summary -- Verify the title and description are accurate.

• Dates and times -- Confirm the schedule and time zone are correct.

• Location -- Ensure the site or virtual meeting details are accurate.

• Sessions -- If the event has multiple sessions, verify each session is listed correctly.

• Registration types -- Confirm the available registration options.

• Fees and discounts -- If the event is paid, verify the fee amounts and any discounts.

• Images -- Check that the event image and listing thumbnail display correctly.

3

Make Corrections (if needed)

If any details need to be updated, navigate back to the appropriate section using the progress panel tabs and make your changes. Then return to the Preview page to verify the updates.

4

Publish the Event

When you are satisfied that all details are correct, click the Publish button to make the event live.

Screenshot: The bottom of the Preview page showing the Publish button and the optional Publish At date/time field for scheduled publishing

NOTE: Once published, the event is visible to the public (unless marked as unlisted or internal/private) and open for registration. You can still edit event details after publishing, but changes will be immediately visible to registrants.

Scheduled Publishing

If you set a Publish At date during the Preview & Publish step, the event will be published automatically at the scheduled date and time. You do not need to click the Publish button manually in this case.

TIP: You can override a scheduled publish date by clicking the Publish button before the scheduled time. This immediately publishes the event regardless of the scheduled date.

Unpublish an Event

To remove a published event from public listings, open the event and click the Unpublish button. The event will no longer be visible to registrants, but existing registrations are preserved.