> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/plan/community-events/publish-an-event.md).

# Publish an Event

Learn how to preview and publish a community event in PEARS to make it visible to registrants.

Before making your event visible to registrants, PEARS allows you to preview the event listing and verify that all details are correct. Once published, the event appears in public event listings and is open for registration.

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### Navigate to the Preview Tab

After completing all previous sections of the event workflow, PEARS takes you to the Preview page. You can also access it by opening an existing event and clicking the **Preview** tab in the progress panel. Promotional events do not have a Preview section.
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### Review the Event Listing

On the Preview page, click **Preview Registration** to open the event's public registration page in a new tab as it will appear to registrants. Click the copy icon next to the link to copy the preview URL. Review the following details:

* **Event name and summary** -- Verify the title and description are accurate.
* **Dates and times** -- Confirm the schedule and time zone are correct.
* **Location** -- Ensure the site or virtual meeting details are accurate.
* **Sessions** -- If the event has multiple sessions, verify each session is listed correctly.
* **Registration types** -- Confirm the available registration options.
* **Fees and discounts** -- If the event is paid, verify the fee amounts and any discounts.
* **Images** -- Check that the event image and listing thumbnail display correctly.

{% hint style="info" %}
**TIP:** Registrations you create in preview mode are marked as test data and are not included in reports. They are deleted when the event is published.
{% endhint %}

{% hint style="warning" %}
**NOTE:** Preview mode only opens for someone signed in to PEARS who can view the event. Anyone else who opens a copied preview URL sees the event's public page instead, or a page-not-found error if the event is not published yet.
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### Make Corrections (if needed)

If any details need to be updated, navigate back to the appropriate section using the progress panel tabs and make your changes. Then return to the Preview page to verify the updates.
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### Publish the Event

When you are satisfied that all details are correct, click **Save and continue** on the Preview page, or click **Publish** in the progress panel, to open the **Publish Event** page. Then click **Mark as Published** to make the event live.

{% hint style="warning" %}
**NOTE:** Only users with permission to publish events, such as [Event Administrators](/accounts-and-permissions/accounts-and-permissions/directory/extension-roles.md#event-administrator), can publish. Other users see a message asking them to notify their event management team that the event is ready for review and publication. A paid event that collects payment online also cannot be published until your organization has set up a payment provider.
{% endhint %}

{% hint style="warning" %}
**NOTE:** Once published, the event is visible to the public (unless marked as unlisted or internal/private) and open for registration. You can still edit event details after publishing, but editing is restricted to fields that don't directly affect registration records, and changes will be immediately visible to registrants.
{% endhint %}
{% endstep %}
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## Scheduled Publishing

To publish the event automatically at a later date and time, click the arrow next to **Mark as Published** on the **Publish Event** page and select **Schedule Publish**. Enter a **Publish At** date and time, then click **Schedule**. The event stays hidden from registrants until the scheduled time, then is published automatically.

{% hint style="info" %}
**TIP:** To publish a scheduled event right away, click **Mark as Draft** on the **Publish Event** page, then click **Mark as Published**. This clears the scheduled date and publishes the event immediately.
{% endhint %}

## Unpublish an Event

To remove a published event from public listings, open the event, click **Publish** in the progress panel, and click **Mark as Draft**. The event will no longer be visible to registrants, but existing registrations are preserved. Users without permission to publish events must ask their event management team to unpublish the event.