Community Events

Create and manage community events with registration, payment, and confirmation workflows in PEARS.

A Community Event in PEARS represents a public or private event that participants can register for and attend. The Community Events module provides complete event management from creation through registration, payment, and confirmation. Use this module to publish events, collect registrations, process fees, and track attendance.

Getting Started

To access Community Events, hover over the Plan menu in the top navigation bar and click Community Events. The Community Events list displays all of your records, with options to search, filter, sort, and create new entries.

Screenshot: The Community Events list view showing the table of event records with columns for event name, dates, status, program areas, and registration count, along with the search bar, filter options, and Add Community Event button

TIP: The Community Events list defaults to the current year for faster loading. Use the Year filter to view events from other years, the Ended in Range filter to find events that ended during a specific window (helpful for end-of-month reconciliation), and the Collaborators filter to find events where a specific user is listed as a collaborator (not just the creator).

Workflow

Creating a complete community event involves several steps. PEARS guides you through each section in order:

1

General Information

Enter the event name, summary, details, delivery methods, dates, location, and other basic information.

Create a Community Event

2

Collaborators

Add other PEARS users who contributed to or should have access to this event.

Collaborators

3

Sessions (if multi-session)

If the event has multiple sessions, add each session with its own name, date, time, and location.

Event Sessions

4

Registration Types

Configure the registration types available for the event and customize registration forms for each type.

Registration Types

5

Payment (if paid)

Set up payment methods, fee amounts per registration type or session, and optional discounts.

Event Payment

6

Confirmations

Create confirmation messages for each registration type using dynamic tokens.

Confirmations

7

Preview and Publish

Preview the event listing and publish it to make it visible to registrants.

Publish an Event

8

Manage Registrations

View, edit, and manage individual registrations, mark attendance, process payments, and send confirmations.

Manage Registrations

TIP: The Event Progress panel on the right side of the event detail page shows your completion status and a checklist of remaining sections.