> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/getting-started/getting-started/search-for-data.md).

# Search for Data

Use the site-wide search feature to find records across multiple PEARS modules.

The PEARS site-wide search feature allows you to search across multiple modules using keywords. Use this to quickly locate records without navigating to each module individually.

## How to Search

{% stepper %}
{% step %}

#### Open the search page

Click the **magnifying glass icon** in the top navigation bar to open the search page. The icon is available from any page in PEARS.

![Screenshot: The PEARS homepage with the magnifying glass search icon highlighted in the top navigation bar](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-a63cfc11e533a2a48da75fa76a9ba7d063354aa6%2Fsearch-icon-homepage.png?alt=media)
{% endstep %}

{% step %}

#### Apply filters (optional)

Click the **Filter** button to open the filter panel, then narrow your search by **Reporting period**, **Program area**, or record type. Every record type is selected by default. Click **Apply** to save your filter selections, or **Reset** to clear them.

![Screenshot: The search page filter panel showing the reporting period and program area dropdowns and the record type checkboxes](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-3c86c45e5173646531936603bde9a670cfed61fb%2Fsearch-page-filters.png?alt=media)
{% endstep %}

{% step %}

#### Enter search keywords

Type your keywords into the search field and press **Enter**. Results display matching records accessible to your user account, listed newest to oldest. Each result shows the record title, its record type, and an excerpt of the field the keyword matched. A **Results found** panel lists how many matches came from each module.

![Screenshot: Search results page showing matching records with record titles, record types, matching text excerpts, and the Results found count panel](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-b45a1ecda7c7c2232569368440079089a06ab8bd%2Fsearch-results-list.png?alt=media)
{% endstep %}
{% endstepper %}

## Searchable Fields by Module

The search feature looks through the following fields in each module:

| Module                         | Searchable Fields                                                              |
| ------------------------------ | ------------------------------------------------------------------------------ |
| **Action Plans**               | Title, situation statement, public value, planned outputs                      |
| **Action Plan Reports**        | Outcome evidence result text (short-, medium-, and long-term indicators)       |
| **Program Activities**         | Activity name, comments, recipes used                                          |
| **Success Stories**            | Title, keywords, background, narrative, quotes                                 |
| **Indirect Activities**        | Title, materials, activity channel, recipes used                               |
| **PSE Site Activities**        | Site, setting, intervention topic, changes adopted, recognitions, comments     |
| **Partnerships**               | Name, site, entity type, assistance type, relationship depth, event titles     |
| **Coalitions**                 | Name, assistance type, members, member sites, relationship depth, event titles |
| **Social Marketing Campaigns** | Name, intervention topics, details                                             |

{% hint style="warning" %}
**NOTE:** Which modules you can search depends on your organization's setup. Action Plans and Action Plan Reports are available only to organizations that use Extension, and Indirect Activities, PSE Site Activities, Partnerships, and Coalitions are available only to organizations that use SNAP-Ed.
{% endhint %}

## Modules Not Included in Search

The following modules are not included in the site-wide search: Surveys, Professional Development, Quarterly Efforts, Direct Contacts, Community Events, Partners, Performance Reviews, and Community Relationships (CRM). To find records in these modules, navigate to the module directly and use the module's built-in filters.

## Access Permissions

Search results are limited to records you have permission to view. Your access depends on your collaborator status, supervisor roles, program area assignments, and data manager designation.