> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/engage/program-activities/collaborators.md).

# Collaborators

The Collaborators section allows the creator of a program activity to grant other PEARS users access to view or edit the record. Collaborators can also be designated as contributors to the program activity.

{% hint style="info" %}
**TIP:** Only staff members that have active PEARS accounts can be added as collaborators. The creator of the record is automatically listed as a collaborator with **View & Edit** access and **Contributor** status.
{% endhint %}

## Navigate to Collaborators

After saving a new program activity, PEARS automatically takes you to the Collaborators page. You can also access it by opening an existing program activity and clicking the **Collaborators** tab in the progress panel.

## Add a Collaborator

{% stepper %}
{% step %}

#### Click Add Collaborator

On the Collaborators page, click the **Add Collaborator** button. A dialog box appears.
{% endstep %}

{% step %}

#### Select a User

In the **User** field, search for and select the PEARS user you want to add as a collaborator.
{% endstep %}

{% step %}

#### Set Access Level

In the **Access** field, choose the level of access for the collaborator:

* **View & Edit** — The collaborator can view and make changes to the program activity.
* **View Only** — The collaborator can view the program activity but cannot make changes.
  {% endstep %}

{% step %}

#### Mark as Contributor (optional)

Check the **Contributor** checkbox if this collaborator directly contributed to the delivery of the program activity.

{% hint style="info" %}
**TIP:** Marking a collaborator as a contributor allows you to track who was involved in delivering the program. Contributors are displayed on the program activity detail page and may be included in reports.
{% endhint %}

If the collaborator is marked as a contributor, you may also enter the **Number of Sessions** they contributed to.
{% endstep %}

{% step %}

#### Save the Collaborator

Click **Save** to add the collaborator. The collaborator now appears in the list on the Collaborators page.
{% endstep %}
{% endstepper %}

## Edit a Collaborator

To edit an existing collaborator, click the **Edit** button next to their name. Update the access level, contributor status, or number of sessions, then click **Save**.

## Delete a Collaborator

To remove a collaborator, click the **Delete** button next to their name and confirm the removal.

{% hint style="warning" %}
**CAUTION:** Removing a collaborator immediately revokes their access to the program activity. This action cannot be undone — you will need to re-add them if you want to restore their access.
{% endhint %}

## Linked Events (if applicable)

If your organization has event management enabled, the Collaborators page may also include a **Linked Events** panel. This allows you to associate the program activity with community events recorded in PEARS.

## Continue to the Next Step

After adding collaborators, click the **Save and Continue** button to proceed to the next section of the workflow. Depending on your organization's settings and program areas, the next step may be [Custom Data](/engage/program-activities/add-snap-ed-custom-data.md), [Demographics](/engage/program-activities/add-demographics-data.md), or [Evaluation](/engage/program-activities/add-survey-evaluations.md).