Auto Calculate Program Activity Demographics
Automatically calculate program activity demographics using site data, survey responses, or youth programming data.
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Automatically calculate program activity demographics using site data, survey responses, or youth programming data.
The Auto Calculate feature populates demographic data for a program activity by pulling from available data sources such as site demographics, survey responses, or youth programming data.
The system multiplies total participants by the demographic percentages assigned to the site. For example, if a site has 200 total participants and 40% are Hispanic/Latino, the calculation yields 80.
TIP: Site demographics auto-calculate is SNAP-Ed specific and is not available for Extension organizations.
The system totals responses from demographic questions within attached surveys. Unanswered questions are counted as "Unknown."
NOTE: Survey questions must use the correct types (Age, Gender, Ethnicity, Race) to enable auto-calculation. Age classifications are adjusted during calculation — for example, Pre-K becomes "Less than 5 years" and grades 1-12 become "5-17 years."
Data from the Gender and Race & Ethnicity tables within the Youth Programming section are aggregated automatically.
To combine data from multiple surveys:
Auto calculate using the first survey.
Click Auto Calculate again.
Select the second survey.
Check the box: I would like to add new demographic data to existing demographic values instead of replacing them.
Confirm to combine data from both surveys.
NOTE: Report only unique individuals — count each person once regardless of how many times they attended.
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