> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/engage/program-activities/add-youth-programming-data.md).

# Add Youth Programming Data

Learn how to complete the Youth Programming (4-H) custom data section for a program activity in PEARS.

If you indicated that your program activity delivered programming to youth, you will need to complete the Youth Programming custom data section. This section captures 4-H enrollment, volunteer counts, project areas, and detailed demographic breakdowns specific to youth programming.

{% hint style="info" %}
**TIP:** The red asterisk **\*** next to the heading of a field indicates that the field is required.
{% endhint %}

## Navigate to Youth Programming Data

After completing any prior custom data sections, PEARS directs you to the Youth Programming form. You can also access this section from the program activity detail page by clicking **Youth Programming** in the progress panel.

{% stepper %}
{% step %}

#### Select a Delivery Mode

In the **Youth programming delivery mode** field, select the method used to deliver this youth programming from the dropdown. This field is required.

The available delivery modes are filtered based on your reporting period and organization.
{% endstep %}

{% step %}

#### Select Project Areas

In the **Project areas** field, select the 4-H project area(s) that apply to this program activity. At least one project area is required. The available options are filtered based on your reporting period and organization.
{% endstep %}

{% step %}

#### Enter Volunteer Counts

Enter the number of volunteers who participated:

* **Adult volunteers** — The number of adult volunteers.
* **Youth volunteers** — The number of youth volunteers.
* **Youth from military families** — The number of participating youth from military families. This number cannot exceed the total enrolled count.
  {% endstep %}

{% step %}

#### Enter Enrollment Counts

In the **4-H Enrollment Status and Service** section, enter the number of youth participants:

* **Currently Enrolled** — The number of participants who are enrolled in 4-H.
* **Not Enrolled** — The number of participants who are not enrolled in 4-H.

The **Total** column is automatically calculated from these two values.
{% endstep %}

{% step %}

#### Enter Served Counts

In the second table of the same section, enter the following:

* **First Served** — The number of youth who have not yet participated in youth programming this year.
* **Previously Served** — The number of youth who have already participated in some youth programming this year.

The **Total** column is automatically calculated. The total served must equal the total enrolled.
{% endstep %}

{% step %}

#### Enter Gender Breakdown

In the **Gender** section, enter the number of participants for each gender category:

* **Female**
* **Male**
* **Non-Binary**
* **Prefer not to respond**
* **Unknown**

The **Total** row is automatically calculated. This total must equal the total enrolled count.
{% endstep %}

{% step %}

#### Enter Grade Level Breakdown

In the **Grade Distribution** section, enter the number of participants for each grade level, from **Pre-K** through **Post High School**, along with **Not in School**, **Special Education**, and **Unknown**.

The **Total** row is automatically calculated. This total must equal the total enrolled count.
{% endstep %}

{% step %}

#### Enter Residence Breakdown

In the **Residence Distribution** section, enter the number of participants by residence type:

* **Farm**
* **Rural (Under 10,000)**
* **Town (10,000 - 50,000)**
* **Suburb of Cities (<50,000)**
* **Central Cities (>50,000)**
* **Unknown**

The **Total** row is automatically calculated. This total must equal the total enrolled count.
{% endstep %}

{% step %}

#### Enter Ethnicity Breakdown

In the **Ethnicity** section, enter the number of participants for each ethnicity category:

* **Hispanic / Latino**
* **Non-Hispanic / Latino**
* **Prefer not to respond**
* **Unknown**

The **Total** row is automatically calculated. This total must equal the total enrolled count.
{% endstep %}

{% step %}

#### Enter Race Breakdown

In the **Race** section, enter the number of participants for each race category:

* **American Indian or Alaskan Native**
* **Asian**
* **Black or African American**
* **Native Hawaiian/Other Pacific Islander**
* **White**
* **Prefer not to respond**
* **Unknown**
* **Two or more races**

The **Total** row is automatically calculated. This total must equal the total enrolled count.
{% endstep %}

{% step %}

#### Save and Continue

Click the **Save and Continue** button to save the youth programming data and proceed to the next step in the workflow.

To save without continuing, click the **Save** button instead.
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
**NOTE:** All demographic category totals (gender, grade, residence, ethnicity, and race) must equal the total enrolled count. If any total does not match, PEARS will display a validation error and you will need to correct the values before saving.
{% endhint %}