> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/engage/program-activities/add-survey-evaluations.md).

# Add Survey Evaluations to a Program Activity

Learn how to attach survey evaluations to a program activity in PEARS and manage attached surveys.

The Evaluation section allows you to indicate whether you performed any evaluations of the program activity and to attach survey instruments for collecting response data.

![Screenshot: The Evaluation section of a program activity detail page listing an attached survey with Name, Records, Aggregated, Type, and Date Delivered columns and an Analyze button](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-b7d1d4004acbac03c8d73de6bf91698d1f49cfb4%2Fprogram-activity-evaluation-section.png?alt=media)

{% hint style="info" %}
**TIP:** The red asterisk **\*** next to the heading of a field indicates that the field is required.
{% endhint %}

## Navigate to Evaluation

After completing the Collaborators section (or Custom Data, if applicable), PEARS directs you to the Evaluation page. You can also access this section from the program activity detail page by clicking **Evaluation** in the progress panel.

{% stepper %}
{% step %}

#### Indicate Whether Evaluations Were Performed

In the **Did you perform any evaluations of this program activity?** field, select **Yes** or **No**. This field is required.

* If you select **No**, click **Save and Continue** to proceed. No further evaluation data is needed.
* If you select **Yes**, the **Surveys** section appears below. Click **Attach Survey** to open the survey attachment form.

{% hint style="warning" %}
**CAUTION:** If you change this field from **Yes** to **No** after surveys have been attached, all attached surveys and their response data will be permanently deleted.
{% endhint %}
{% endstep %}

{% step %}

#### Select a Survey

In the **Survey** field, select the evaluation survey you want to attach to this program activity from the dropdown. The available surveys are filtered based on the program area(s) of your program activity and the surveys available to your organization.

{% hint style="info" %}
**TIP:** Surveys must be created in the **Plan > Surveys** module before they can be attached to a program activity. If you do not see the survey you need, contact your PEARS administrator.
{% endhint %}
{% endstep %}

{% step %}

#### Select a Survey Type

In the **Type** field, select the type of survey from the dropdown. This field is required, and it stays disabled until you select a survey — the options listed are the delivery types the selected survey was built for, so not every type is available for every survey.

<details>

<summary>GLOSSARY: Survey Types</summary>

* **Pre** — The survey was administered before the program activity began, to establish a baseline.
* **Post** — The survey was administered after the program activity concluded, to measure outcomes.
* **Follow-Up** — The survey was administered at a later date to measure sustained impact.
* **Retrospective** — The survey asks participants to reflect on their knowledge or behavior both before and after the program, administered at the end.

</details>
{% endstep %}

{% step %}

#### Enter the Date Delivered

In the **Date Delivered** field, enter the date the survey was administered to participants, in **mm/dd/yyyy** format. This field is required.
{% endstep %}

{% step %}

#### Enter a Survey Name

In the **Name** field, enter a name for this attached survey. PEARS fills this field with the title of the survey you selected; you can replace it with a custom name. This is useful if you are attaching the same survey multiple times (e.g., as both a pre-test and a post-test). This field is required.
{% endstep %}

{% step %}

#### Choose Whether to Aggregate Responses

Check the **Aggregate responses** checkbox if you would like to enter summarized response data rather than individual participant responses.

{% hint style="warning" %}
**CAUTION:** Aggregate responses provide less detailed data than individual responses. When responses are aggregated, you enter combined totals rather than one response per participant. This limits the analysis that can be performed on the data.
{% endhint %}

{% hint style="info" %}
**TIP:** When collecting responses in aggregate, the option to collect data via a public link or QR code is not available. For more information on collecting responses with a public link, see [Collect Survey Response Data with a Public Link](/engage/program-activities/collect-survey-responses-with-a-public-link.md).
{% endhint %}
{% endstep %}

{% step %}

#### Save the Attached Survey

Click the **Save** button to attach the survey. The survey now appears in the list of attached surveys on the Evaluation page.

You can attach additional surveys by repeating the steps above.
{% endstep %}

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#### Continue to the Next Step

After attaching all surveys, click **Save and Continue** to proceed to the next step in the workflow.
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## Manage Attached Surveys

After a survey is attached, it appears in a table with the following information:

* **Name** — The name of the attached survey.
* **Records** — The number of responses collected.
* **Aggregated** — Whether responses are aggregated.
* **Type** — The survey type (Pre, Post, Follow-Up, or Retrospective).
* **Date Delivered** — The date the survey was delivered.

Each attached survey has action buttons to:

* **Enter Response Data** — Open the response form to enter individual or aggregate responses. See [Enter Survey Response Data](/engage/program-activities/enter-survey-response-data.md).
* **Edit** — Modify the survey details. See [Edit an Attached Survey](/engage/program-activities/edit-an-attached-survey.md).
* **Share** — Get a public link or QR code for online response collection. This button is hidden for surveys with aggregated responses.
* **Remove** — Remove the survey and all associated response data from the program activity.

{% hint style="info" %}
**TIP:** The Evaluation section of the program activity detail page lists the same surveys with an **Analyze** button, which generates an AI-powered summary of the collected responses. The button is only visible when your organization has the Survey Analysis AI tool enabled. See [AI Tools](/administration/administration/ai-tools.md#survey-analysis) for details on this feature and the data it sends to OpenAI.
{% endhint %}