> For the complete documentation index, see [llms.txt](https://support.pears.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pears.io/analyze/ears-report.md).

# EARS Report

Generate EARS (Education and Administrative Reporting System) form tables for SNAP-Ed annual reporting to the Food and Nutrition Service.

PEARS generates Education and Administrative Reporting System (EARS) form tables that SNAP-Ed administrators submit annually to the Food and Nutrition Service (FNS). The EARS report compiles data from across PEARS modules into the required format.

{% hint style="warning" %}
**NOTE:** The EARS report covers fiscal year 2022 and earlier. For fiscal year 2023 and later, use the [N-PEARS Export](/analyze/n-pears-export.md).
{% endhint %}

![Screenshot: EARS Data page showing the Fiscal Year, Units, Reported by, and Method fields above the session date filters](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-081762e18bebf07d00b5c6fbd2c62062956b0be9%2Fears-report-page.png?alt=media)

## Run the EARS Report

{% stepper %}
{% step %}

### Navigate to EARS Data

Hover over the **Analyze** menu in the top navigation bar and click **EARS Data**.
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{% step %}

### Select a fiscal year

Choose a **Fiscal Year** **\*** from the dropdown. Each option is shown as a federal fiscal year range, such as **2021 - 2022**, and the most recent available year is listed first.
{% endstep %}

{% step %}

### Select units

Select one or more **Units** **\***. The state-level unit is selected by default and covers the whole organization; replace it to limit the report to specific units. Each selected unit also includes the units beneath it.
{% endstep %}

{% step %}

### Set optional filters

* **Reported by** — Optionally filter the report to a specific person.
* **Include incomplete records** — Optionally include program activities, PSE site activities, and partnerships that have not been marked complete. Use this for reference only, not for official reporting.
* **Session Start Date** and **Session End Date** — Optionally limit the report to a date range within the fiscal year. Leave both blank when reporting for an entire fiscal year. If you set them, items 2, 3, and 5 include only program activities with at least one session in the range, and item 4 includes only the sessions in the range; the dates have no effect on PSE site activities or social marketing campaigns counted in item 5.
  {% endstep %}

{% step %}

### Choose a reach calculation method

Select a **Method** **\*** for calculating reach in item 5, column F (**Estimated Number of SNAP-Ed Participants Reached**):

* **Estimate unique reach for item 5** (default) — At each site, counts only the larger of the PSE site activity reach and the program activity reach, so the same participants are not counted twice. Indirect activity and social marketing reach are added in full.
* **Duplicated reach for item 5** — Sums reach across all reported program activities, PSE site activities, indirect activities, and social marketing campaigns without deduplication.

Organizations that report COVID-19 impacts also see **Estimate unique reach for item 5 - with COVID-19 impacts**, which is their default, and **Duplicated reach for item 5 - with COVID-19 impacts**.
{% endstep %}

{% step %}

### Run the report

Click **Run Report**. The report generates in a new browser tab. Depending on the volume of data, this may take several minutes.
{% endstep %}
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![Screenshot: Generated EARS report output showing the completed form tables in a browser tab](https://2560412328-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Ff0820LrBGQ9ZA8SC4BR1%2Fuploads%2Fgit-blob-5a850036f764411451646cf6ea86f3b6a4ded4dd%2Fears-report-output.png?alt=media)

## State-Level Reporting

Organizations with state-level access can run EARS reports that aggregate data from multiple Implementing Agencies:

1. Click your username in the top navigation bar and select **Switch Organization**.
2. Select the state-level organization.
3. Run the EARS report as described above. The report will include data from all agencies within the state organization.

{% hint style="warning" %}
**NOTE:** **EARS Data** appears in the **Analyze** menu only for SNAP-Ed organizations, and only for users who have SNAP-Ed permissions.
{% endhint %}