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EARS Report

Generate EARS (Education and Administrative Reporting System) form tables for SNAP-Ed annual reporting to the Food and Nutrition Service.

PEARS automatically generates Education and Administrative Reporting System (EARS) form tables that SNAP-Ed administrators must submit annually to the Food and Nutrition Service (FNS). The EARS report compiles data from across PEARS modules into the required format.

Screenshot: EARS Report page showing the reporting period dropdown, unit selector, optional filters, and reach calculation method options

Run the EARS Report

1

Navigate to EARS Data

From the Analyze menu, select EARS Data.

2

Select a reporting period

Choose a Reporting Period from the dropdown. The current reporting period is selected by default.

3

Select a unit

Select a Unit to scope the report. Choose the state-level unit for organization-wide reporting, or select a specific unit to limit the report.

4

Set optional filters

  • Reported by — Optionally filter the report to a specific person.

  • Start/End dates — Optionally limit the report to a date range within the reporting period.

  • Include incomplete records — Optionally include records that have not been marked as complete. These are included for reference only.

5

Choose a reach calculation method

Select how reach should be calculated for item 5, column F:

  • Estimate Unique Reach (default) — Uses an algorithm that compares PSE Site Activity reach against Program Activity reach at each site, avoiding double-counting across interventions.

  • Duplicated Reach — Sums reach across all reported activities, campaigns, and indirect activities without deduplication.

6

Run the report

Click Run Report. The report generates in a new browser tab. Depending on the volume of data, this may take several minutes.

Screenshot: Generated EARS report output showing the completed form tables in a browser tab

State-Level Reporting

Organizations with state-level access can run EARS reports that aggregate data from multiple Implementing Agencies:

  1. Click your username in the top navigation bar and select Switch Organization.

  2. Select the state-level organization.

  3. Run the EARS report as described above. The report will include data from all agencies within the state organization.

TIP: The EARS report is available for SNAP-Ed organizations.

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