Add a Site

Create, edit, and delete site records in PEARS.

This article covers how to create, edit, and delete individual site records in PEARS.

Create a Site

From the site list, click Add Site to create a new record.

1

Enter Site Name and Address

• Name — Enter the site name. Required.

• Address — Enter the street address. Required.

• Address 2 — Enter a secondary address line (suite, building, etc.) if applicable.

TIP: Each site must have a unique combination of name, address, and city within your organization.

2

Enter Location Details

• City — Search for and select the city. The city must match the selected state.

• State — Select the state. (For state-level organizations, this is set automatically.)

• Zip Code — Enter the zip code.

• Area Type — Optionally select the area type (e.g., Urban, Suburban, Rural).

3

Configure Organization Status

• Is This Site an Organization? — Select Yes if this site represents an organization rather than a specific location. Organization sites can serve as parent organizations for other sites.

• Parent Organization — If this site belongs to a group of sites, select its parent organization. Only sites marked as organizations can be selected as parents.

NOTE: A site cannot be both an organization and have a parent organization at the same time.

4

Enter Contact Information

• Primary Contact — Name of the primary contact at this site.

• Email Address — Contact email.

• Phone — Contact phone number.

5

Configure Site Attributes

• Setting — Select the type of setting that best describes this site (e.g., School, Community Center, Food Bank).

• Is ADA Accessible — Select Yes or No.

• Is Within Tribal Jurisdiction — Select Yes or No. If Yes, enter the Name of Tribal Organization.

• External ID — An optional unique identifier for your state or agency's records.

• Comments — Any additional notes about this site.

6

Enter Demographics (if applicable)

If your organization tracks site demographics, additional fields will appear for entering demographic percentages:

• Free/Reduced Lunch — Percentage of participants eligible for free or reduced lunch.

• Gender — Percentage breakdown by gender (male, female, non-binary).

• Age — Percentage breakdown by age group.

• Ethnicity — Percentage breakdown by ethnicity (Hispanic, non-Hispanic).

• Race — Percentage breakdown by race.

NOTE: Percentages within each demographic category cannot exceed 100%. Age subcategory percentages (5-7, 8-10, 11-13, 14-17) must equal the 5-17 total.

7

Save

Click Save to create the site record.

Edit a Site

From the site list, click a site name to view its details, then click Edit to modify the record. All fields from the create form are available, plus:

• Is Active — Deactivate a site to prevent it from appearing in dropdown menus. Inactive sites are preserved in existing records.

Delete a Site

From the site detail page, click Delete to remove the site.

NOTE: A site cannot be deleted if it has related records (program activities, success stories, indirect activities, partnerships, coalitions, or PSE site activities). Remove the site from all related records before deleting it.